Outlook will sometimes automatically clear emails and send them to the Deleted Items folder without you knowing. Learn More How to Stop Outlook from Auto-Deleting Emails Scale, automate and secure your Microsoft 365 environment with AvePoint Cloud Governance. Save them in a team site or OneDrive to free up valuable room. Surprisingly, attachments can take up a lot of space in your mailbox.

Store attachments outside your mailbox.

Just like emptying the “Deleted Items” folder, this will free up space in your Outlook mailbox for the messages you actually want. Make sure you delete the “Deleted Items” folder frequently so it doesn’t accumulate over time. This will also make them easier to surface later. Put any items you want to keep in an archive to free up space. Once you’ve got your mailbox cleaned up, you’ll want to keep it that way! Some ways you can prevent your mailbox from being cluttered include: How to Prevent Your Outlook Mailbox from Getting Full

Find items older than a certain date or larger than a certain size.

View the total size of your mailbox and individual folders.

Once you’re in Mailbox Cleanup you will be able to: You can find it by navigating to File > Tools > Mailbox Cleanup.

Luckily, Microsoft provides a Mailbox Cleanup Tool in Outlook that makes it easy to cut down on the amount of email you’ve accumulated. Once you know that your mailbox is at capacity, it’s probably time to start cleaning it up. Yikes! How to Manage Storage When Your Outlook Mailbox is Full In the example above it looks like this user has a whopping 1376.6 MB of data. Unfortunately, it’ll only appear in kilobytes, so to estimate the megabytes you’ll need to move the decimal over three spots. To find out, you’ll need to go to Mail Inbox View > Folder > Folder Properties > Folder Size. Have you been getting alerts warning you that your mailbox is getting full but don’t know how full? Figuring out exactly how much space you have left can certainly be a little confusing. How to Determine the Size of Your Mailbox Here are some tips to organize and avoid mountains of unread emails and increase your productivity in the process. A full mailbox and clutter are a hassle for employees regardless of industry or organization. Have you ever opened your Outlook app and thought, “Wow, how did I receive 1,000 emails today?” or “Where did I go wrong to have this much clutter in my mailbox?” You’re not the only one. Balance collaboration and control in your Microsoft 365 environment with AvePoint Cloud Governance.

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